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Perfect Apology Tool Kit

Email Sent By Mistake: Apology Letter


In the age of digital communication, we've all been there—you hit "send," and then the sinking realization that your email has gone to the wrong person hits you like a ton of bricks.


Email Sent by Mistake: Business Relationship

Subject: Apology for the Inadvertent Email

Dear [Recipient's Name],

I trust this message finds you well. I am writing to extend my profound apologies for an email that was erroneously sent to you.

It has come to my attention that a regrettable error occurred on our end, and I deeply regret any inconvenience this may have caused.

The content of the email was clearly not intended for you. Please know that it is of utmost importance for us to have precise and professional communication in our business relationships. Unfortunately, that didn't happen in this case.

I assure you that we are taking immediate measures to prevent such incidents from happening in the future.

Maintaining the integrity and quality of our professional interactions is important to me, and I want to ensure that we maintain the highest standards. If you have any concerns or require further clarification regarding the email, please feel free to contact me directly.

Once again, I apologize for any disruption this may have caused and appreciate your understanding. Thank you for your continued trust and support. I look forward to our continued positive business relationship.

Warm regards,

[Your Name]
[Your Job Title]
[Your Contact Info e.g. email address, telephone number etc.]


Email Sent by Mistake: Professional Relationship

Subject: Apology for the Email Sent in Error

Dear [Recipient's Name],

I hope this message finds you well. I am writing to sincerely apologize for an email that you recently received from me in error. It has come to my attention that there was a mistake on my part, and I deeply regret any confusion or inconvenience this may have caused you.

Please know that the content of the email was not intended for you, and it was sent due to an unfortunate oversight on my end. I value our relationship and the trust you have placed in me, and I want to assure you that steps have been taken to prevent this from happening again in the future.

If there is anything specific you would like to discuss regarding the email or if you have any concerns, please feel free to reach out to me directly. Your feedback is always invaluable and will help us improve our communication processes.

Once again, I sincerely apologize for any inconvenience this may have caused.

Thank you for your understanding and patience in this matter and I'm hoping to continue our relationship on positive terms.

Warm regards,

[Your Name]
[Your Job Title]
[Your Company Name]
[Your Phone Number]


Email Sent by Mistake: Apology for a Friend

Subject: Oops! About That Email...

Hey [Friend's Name],

I hope you're doing great! I wanted to drop you a quick note to clear up a little email mix-up. It turns out an email meant for someone else ended up in your inbox, and I wanted to apologize for any confusion it may have caused.

The email contained some random musings and wasn't meant for you at all—just one of those technical glitches, I guess. I hope it didn't throw you off too much.

I value our friendship immensely, and I'd never intentionally send you something that wasn't meant for your eyes.

If you have any questions about it or if it raised any concerns, please, don't hesitate to reach out. Your friendship means a lot to me, and I'm committed to making sure this doesn't happen again.

I'm really sorry for any confusion, and I appreciate your understanding. Let's catch up soon and have a good laugh about this.

Take care,

[Your First Name]


Email Sent by Mistake: Apology (Close/Best Friend)

Subject: Eeek! That Email Drama

Hey [Friend's Name],

So, remember that email you got from me? Yeah, it was not meant for your eyes, and I'm cringing just thinking about it. My bad, big time!

I know we usually keep it light and casual, but I want you to know I take this seriously. It was a genuine mistake, and I'm truly sorry for any discomfort it may have caused.

If you're wondering about the email, or if it made you feel awkward in any way, let's talk about it. Seriously, I'm all ears. Our friendship means the world to me, and I'd do anything to make things right.

Thanks for being awesome and understanding, even when things get a bit weird.

Talk soon,,

[Your Nickname or First Name]


Check out this article on our main site on how to write an apology email ⇗. It has an apology email template, do's and don'ts, tips and different openings and endings that you can easily copy and paste into your own email.

Or, go to the Full Directory of Apology Letters in our Tool Kit.